Company: Draconis ArchiVision

Last Updated: 2026

1. Introduction
These Terms and Conditions (“Terms”) govern the provision of services by Draconis ArchiVision (“the Company”, “we”, “us”, “our”) to any client, developer, contractor, organisation, or individual (“the Client”, “you”, “your”).

By engaging our services, issuing a purchase order, signing a quotation, or making payment, you agree to be bound by these Terms.

2. Services Provided
We specialise in, but are not limited to, the following services:

Architectural visualisations and renders (CGI imagery, animations, walkthroughs, marketing visuals).

2D and 3D architectural modelling.

Conceptual design visuals.

Planning and marketing imagery.

Topographical surveys, measured surveys, and site data capture.

Associated consultancy and digital production services.

All services are supplied in accordance with written quotations, proposals, or service agreements issued by the Company.

3. Quotations and Scope
3.1 All quotations are valid for 30 days unless otherwise stated.
3.2 Quotations are based on the information provided at the time. Any change in scope, drawings, specifications, or site conditions may result in additional fees.
3.3 The Client is responsible for ensuring all reference materials, CAD files, drawings, and specifications supplied are accurate and up to date.
3.4 Work outside the agreed scope will not commence without written approval.

4. Fees and Payment Terms
4.1 Fees are as set out in the quotation or invoice.
4.2 Unless otherwise agreed in writing:

A deposit may be required before work commences.

Interim payments may apply for staged deliverables.

Final deliverables are released upon full payment.

4.3 Invoices are payable within 14 days of issue unless stated otherwise.
4.4 We reserve the right to charge statutory interest and recovery costs on overdue invoices.
4.5 We may suspend work where payments are overdue.

5. Revisions and Amendments
5.1 Quotations include a specified number of revision stages.
5.2 Additional revisions, design changes, or re-renders beyond the included allowance will be chargeable.
5.3 Major changes (e.g., massing, façade redesign, layout alterations) may require a full re-quote.

6. Client Responsibilities
The Client agrees to:

Provide accurate drawings, dimensions, and specifications.

Obtain all necessary planning, land, and third-party permissions.

Review deliverables promptly and provide consolidated feedback.

Ensure survey access is safe and legally permitted.

We are not liable for errors arising from inaccurate or incomplete information supplied by the Client or third parties.

7. Architectural Visualisation Disclaimer
7.1 Architectural renders are artistic and illustrative representations only.
7.2 They are produced for marketing, planning, and conceptual purposes and may not represent final built form.
7.3 Materials, lighting, landscaping, views, and surroundings may be approximated.
7.4 The Company accepts no liability for decisions, investments, or transactions made based on visualisations.

8. Topographical & Measured Surveys

8.1 Surveys are conducted using industry-standard equipment and methodologies.
8.2 While all reasonable skill and care is exercised, surveys are subject to:

Site accessibility limitations.

Obstructions (vegetation, structures, parked vehicles, etc.).

Weather and ground conditions.

Underground or concealed features not visible at time of survey.

8.3 Unless expressly agreed, surveys do not include:

Underground services tracing.

Utilities detection.

Structural integrity assessments.

Environmental or contamination analysis.

8.4 The Client must verify critical dimensions before construction, engineering, or fabrication works commence.

8.5 The Company shall not be liable for:

Losses arising from reliance on survey data without verification.

Works undertaken without professional construction drawings.

Third-party interpretation errors.

9. Accuracy Tolerances
9.1 Survey data is provided within standard professional tolerances appropriate to the equipment and brief.
9.2 Higher accuracy surveys must be requested in writing.
9.3 We accept no liability where our data is used beyond its intended purpose or tolerance class.

10. Intellectual Property Rights
10.1 All intellectual property rights remain the property of the Company until full payment is received.
10.2 Upon full payment, the Client is granted a non-exclusive licence to use deliverables for the agreed project and marketing purposes.
10.3 The Client may not resell, sublicense, or alter our work without written consent.
10.4 We reserve the right to display work in portfolios, marketing, social media, and awards unless confidentiality is agreed in writing.

11. Third-Party Materials
Where models, drawings, or assets are supplied by third parties, we accept no liability for their accuracy, copyright status, or completeness.

12. Programme and Delivery
12.1 Delivery timelines are estimates based on current workload and information availability.
12.2 Delays caused by late information, feedback, or approvals are not our responsibility.
12.3 We are not liable for consequential losses arising from programme delays.

13. Limitation of Liability
13.1 We shall exercise reasonable skill, care, and diligence in providing services.
13.2 Our total liability, whether in contract, tort, or otherwise, shall be limited to the total fees paid for the services in question.
13.3 We shall not be liable for:

Loss of profits or revenue.

Loss of business opportunity.

Development or construction costs.

Planning refusal outcomes.

Indirect or consequential losses.

14. Professional Indemnity
Where applicable, services are covered by Professional Indemnity Insurance, details of which are available upon request. Liability remains limited as per Clause 13.

15. Confidentiality
We will keep confidential all sensitive project information unless disclosure is required by law or agreed for marketing use.

16. Data Protection
We process personal and project data in accordance with applicable data protection legislation, including the UK GDPR. Data is used solely for project delivery and business administration.

17. Health & Safety (Survey Work)
17.1 The Client must ensure sites are safe and accessible.
17.2 We reserve the right to refuse or suspend surveys where conditions pose risk.
17.3 Additional charges may apply for aborted visits.

18. Force Majeure
We are not liable for failure or delay due to events beyond our control, including but not limited to extreme weather, illness, equipment failure, strikes, or government restrictions.

19. Termination
19.1 Either party may terminate in writing.
19.2 The Client shall pay for all work completed up to termination.
19.3 Deposits are non-refundable once work has commenced.

20. Complaints
Complaints must be submitted in writing within 14 days of deliverable receipt. We will investigate and respond within a reasonable timeframe.

21. Governing Law and Jurisdiction
These Terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

22. Acceptance
Engaging our services constitutes acceptance of these Terms in full.